Galleries: expiration and limits

How Galleries Work on Booth.Events & Shared.Gallery

Every time you create an event in Booth.Events, a corresponding Gallery is automatically created on Shared.Gallery. That’s where all your event photos and videos are stored and shared. No need to set anything up, this part’s handled for you!

You also don’t need a separate login - your Booth.Events account works on Shared.Gallery too.

Gallery Creation and Deletion

• Galleries are created automatically when you create an event.
• They are deleted automatically when you delete the event.
• No manual setup required for galleries.

Things to Know About Your Gallery

Unlimited Storage

You can upload as many photos and videos as you like. There’s no cap on storage. Unless on Free trial, see below.

We show you the total file size just so you know how large the ZIP file will be if you download everything.

Free Events Have Upload Limits

If your event is on the Free plan, you'll see limits like:

• 100 photo maximum per event

To remove these limits, consider upgrading to a paid plan.

Gallery Expiration

Each gallery has an expiration date. When that date comes:

• All photos and videos are permanently deleted
• Guests visiting the expired gallery will see a message letting them know it’s expired and how to contact you for help

Your event and all guest data stay intact, even after the gallery expires.

How Long Do Galleries Last?

Gallery expiry depends on:

• Your Booth.Events plan (e.g., Pro galleries last at least 1 year)
• When you upload your first photo or video

We don’t start the expiration clock until you’ve uploaded your first file. So, feel free to test your iPad setup with Preview Mode it doesn’t count as uploading.

🛠️ Auto Extensions for Multi-Day Events

We’ll automatically extend your gallery's expiration if new photos or videos are uploaded soon after the first upload. But:

• This only extends the expiry a little

  Don’t reuse the same event for different occasions—create a new one instead

  We’ll Remind You Before Expiration

  To help you keep your files:

  • You’ll get daily email reminders starting 4 days before expiration
  • The emails will include a ZIP download link
  • Once you download the ZIP, we’ll stop sending reminders

💡 Need More Time or Storage?

If you need more flexibility:

• Upgrade your plan from the Billing page
• Or contact us via the “?” help button on the Booth.Events site

We’re happy to help find the right plan for your needs.