How to: Share Station & Capture Station: using multiple devices at one event

You can launch the same event on any mix of iPads, iPhones, or Macs, and run them all at the same time.

This is perfect for:

• 360 spinner booths
• Roamer booths (staff walking around capturing photos)
• Events where multiple iPads help reduce long lines at the booth

No extra downloads are needed - there’s no separate app for Share Station or Capture Station. Everything runs inside the Booth.Events app.

Video Walkthrough:

Don't want to watch a video? Scroll down and read the rest of the help article.

Roles in the Booth.Events App

When you open the iOS app on an iPhone, iPad, or Mac, it can run in one of three roles:

1. Everything
   • Captures photos/videos (“capture”)
   • Lets guests preview & reshoot (“preview”)

   • Lets guests enter their info to receive their photos (“share”)

     Camera Station

   • Captures and previews

   • Does not handle sharing

     Share Station

   • Does not capture or preview
   • Displays the event gallery with the newest photos/videos at the top
   • Guests can walk up, find their photo, and send it to themselves
   • Works with photos from any capture device (Camera Station or Everything role)
   • Cannot run on iPhones — only iPads or Macs

Recommended Setup

• For 360 spinners:
  • Use Camera Station role on an iPhone.
  • Add an iPad in Share Station role nearby for guests.
• For events with multiple iPads:
  • Have one Capture Station.
  • All other iPads should be Share Stations.

Licenses

Each Booth.Events plan includes a set number of Active iPad licenses.

• Every iPad at the event needs its own license (even if they’re all at the same event).
• Basic Plan – Cannot use multiple devices
• Pro Plan – Unlimited iPhones, 1 iPad.
  • Cannot add extra iPads - must upgrade for more.
• Pro+ Plan – Unlimited iPhones, 4 iPads.
  • Can pay to add more iPads any time (hit ? → Ask Us in the app).

See the Pricing page for full details.

How to Start a Share Station

1. On your iPad, choose an event and tap Launch.

2. Move the slider to Customize, then tap Continue

   

   
   

3. Choose the device role (order doesn’t matter).

   

4. If using Share Station, scroll to the bottom and configure Share Station Settings before starting event.

   

Share Station Settings

On the “What should this iPad do?” screen, you can adjust:

• Latest Section – Turn off to hide the large top section with the QR code.
• Original Photos – Turn off to hide original files from the gallery.

• Grouping by Session – Turn off to get a single vertical scrolling gallery instead of rows that scroll left/right.

  

Using the Share Station

• To exit, hold down two fingers on the screen for a few seconds (same as exiting an event).

  Guests can scan the QR code to open the most recent session on their phone.

  • If your gallery has a passcode, guests will be prompted to enter it.

  • We recommend placing a sign with the passcode near the Share Station.

    The view auto-updates instantly when new uploads finish (no refresh button needed).

  • This is a server push, not a timed refresh — no delays.

    Photos/videos load as guests scroll.

    When a guest taps a photo/video:

  • The full-resolution version downloads.

  • Guests can take the actions you’ve enabled for the event

    

    
    

Customizing the Share Station

• To change background color or text color, edit the event in the Dashboard under Gallery text/background colors (affects the online gallery too).

  

• Under the Branding – iPad tab, you can add custom HTML to the top of the Share Station view.